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Schedule of Additional Administrative Fees

SubjectsContentsFee

Late Registration (Note 1)
(Including late application or payment)

 An additional administrative fee applies to applications or payments submitted after the registration or payment deadline. HK$250 per item

Late Modification of
Competition Materials (Note 1)

 Submitting a request to modify entry details after the specified deadline. HK$200 per item

Late Change
Tournament Format (Note 2)

 A request to change the competition format to a pre-recorded format was submitted after the specified deadline. 50% of the registration fee for this program

Competition Certificate
Requests for Content Modification, Reissuance, or Late Application

Any modification to the content of a competition certificate after the list has been confirmed, or the re-issuance of a certificate under any circumstances.
(For ensemble competition certificates, an additional printing fee of $20 per certificate applies, regardless of membership status.)

 HK$200 per item

Ensemble Team Member
Certificate of Participation (Note 3)

 Participants in any ensemble category may apply for a certificate of participation; a relevant administrative fee applies if the participant is not a student member of the Association. HK$20 per piece
Mail hard-copy documents

If physical hard copies of any documents (Note 4) are required, an administrative fee applies for each request.
Documents sent by mail will be dispatched via SF Express with freight charges payable by the recipient; no other delivery arrangements will be made.

 HK$20 per piece
Application for Additional Trophies / Awards Apply for additional trophies/awards. HK$250 per each

Note:

  1. Any late applications will be submitted to the Race Committee for review in accordance with established procedures for handling such requests; processing will only commence if the application is accepted.
  2. If, after a requested change to the live competition schedule, the newly arranged time still does not meet requirements and a switch to the pre-recorded format becomes necessary, such a request must be submitted before the deadline. Requests to switch the competition format made after the deadline will incur a surcharge—covering venue, adjudication, and administrative costs—equivalent to 50% of the relevant event's registration fee.
  3. Upon receipt of the competition notification, ensemble teams wishing to request certificates for individual members must register the list of recipients via the "Online Registration System" before the specified deadline. Payment can only be processed after the confirmation step within the system has been completed. Teams that submit the list late or via other methods will not be eligible to apply for member certificates. Certificate applications are optional; teams that do not require certificates are not required to submit a list or make any payment.
  4. Documents include, but are not limited to, competition notices, invoices, receipts, etc.
  5. Payment procedures for relevant administrative fees may only commence upon the Association's approval and receipt of a confirmation notice or invoice; any payments made prior to such approval will not be recognized. Fees paid are non-refundable, regardless of whether the application is approved.
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